The Faculty of Clinical Informatics (FCI) collects data from its members and interested parties to be able to function. We take safeguarding and protecting of personal information very seriously and the following policy explains how the FCI uses and stores your personal data lawfully and correctly. Personal data is any information that relates to you from which you can be identified by us.

What data does FCI collect?


Why does FCI collect this data and how is it used?

We use the information collected when you visit our website, contact us, register interest, apply or subscribe to membership to improve our output and provide you with products, services and information on FCI activities.


How does FCI safeguard the personal data it collects?

The FCI fully adheres to the principles stipulated in the Data Protection Act 1998 by:

In addition, FCI will ensure that:


How can members retain control of the data they share?

You can request details of the personal information we hold about you in accordance with the Data
Protection Act 1998. We may ask you for an administrative fee in some circumstances. If you have a question or would like a copy of the information we hold on you, please us the Contact Us form on the main page
Or email

If you want to have your details removed from our marketing mailing lists, or to change your preferences, please email


How long will FCI keep the data?

The FCI will only keep data for as long as is necessary for the purposes for which it is being processed.


Will the data be passed on to third parties?

The FCI may disclose your personal information to third parties:

In the event that our organisation merges, transfers its assets or is acquired in which case your personal data may be one of the merged, transferred or acquired assets.

If we are under a duty to disclose or share your personal data to comply with any legal obligation, or to establish, defend or enforce our legal rights or to protect the rights, property, or safety of the FCI, our patrons or others with whom we interact. This includes exchanging information with other organisations for the purposes of fraud protection and credit risk reduction or the police or regulatory authorities.

Our site may, from time to time, contain links to other, third party websites. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies or how your data is used by these third parties. Please check the relevant policies before you submit any personal data to these websites.



All information you provide to us is stored on secure servers in the European Union. Any payment transactions will be encrypted using SSL technology and any credit, debit card or payment details you submit online will be processed and held by our third party payment processor. We do not maintain a record of credit or debit card data ourselves.

Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do what we reasonably can to protect your personal data and we have had this website security tested by a third party, we cannot guarantee the security of your data transmitted to our site and any such transmission is at your own risk. Once we have received your information, we will use appropriate procedures and security features to try to protect your personal data against unauthorised or unlawful
access or accidental loss, destruction or damage.



Cookies provide information regarding the computer used by a visitor. We may use cookies whereappropriate to gather information about your computer in order to assist us in improving our website. We may gather information about your general internet use by using the cookie. Where used, these cookies are downloaded to your computer and stored on the computer’s hard drive. Such information will not identify you personally; it is statistical data which does not identify any personal details

You can adjust the settings on your computer to decline any cookies if you wish. This can be donewithin the ‘settings’ section of your computer. For more information please read the advice at



We may make changes to this statement from time to time. If we change our privacy policy we will post the changes on this page. The amended privacy policy will apply from the date it is posted on our site and will govern the way in which we collect and use personal information from the date of the change.

This Statement was last updated April 2018.